Notice of Annual General Meeting 2020

ELIM CHURCH ASSEMBLY OF GOD
(Company Registration No. 196200166K)
(Incorporated in the Republic of Singapore)

60TH ANNUAL GENERAL MEETING (“AGM”) TO BE HELD BY
ELECTRONIC MEANS ON 19 AUGUST 2020 AT 7.30 PM

Dear Voting Members,

1.

Date, time and conduct of AGM. In compliance with the Companies Act and pursuant to the COVID-19 (Temporary Measures) (Alternative Arrangements for Meetings for Companies, Variable Capital Companies, Business Trusts, Unit Trusts and Debenture Holders) Order 2020, Elim Church Assembly of God (the “Church”) will be holding our 60th AGM on Wednesday, 19th August 2020 at 7:30 p.m. by electronic means.

2.

Notice of AGM and Proxy Form. With effect from today, the Notice of AGM dated 20 July 2020 and Proxy Form have been sent to members by email. Printed copies of the above-mentioned documents have also been sent to members by post.

3.

No personal attendance at AGM. In view of the current safe distancing measures, we seek your understanding that members will not be able to attend the AGM in person.

4.

Alternative arrangements for participation at the AGM. Members may participate at the AGM by:


  • observing and/or listening to the AGM proceedings via live audio-visual webcast or live audio-only stream;

  • appointing the Chairman of the Meeting as their proxy to attend, speak and vote on their behalf at the AGM by completing, signing and submitting the Proxy Form; and/or

  • submitting questions they would like to raise in advance of the AGM.


Details of alternative arrangements relating to participation and attendance at the AGM by electronic means, submission of the Proxy Form for voting at the AGM and pre-submission of questions are set out in the Notice of AGM.


A list of ‘Frequently Asked Questions’ is also provided with further details relating to these arrangements.

5.

Pre-registration to attend the live audio-visual webcast or live audio-only stream. In order to observe and/or listen to the AGM proceedings, members must pre-register HERE from now till 7.30 p.m. on 12 August 2020.

6.

Documents. The Notice of AGM, Proxy Form, Audited Financial Statements, Directors’ Statement and Auditor’s Report for the Financial Year Ended 31st December 2019 have been sent to members by email as well as by post. The Notice of AGM and Proxy Form are also available for download here:

 

7.

Key dates/deadlines. In summary, the key dates/deadlines which members should take note of are set out in the table below:

Key Dates

Actions

From 20 July 2020

Members may begin to pre-register to attend the live audio-visual webcast or live audio-only stream of the AGM proceedings. The Pre-registration form is at the URL [https://bit.ly/32swD1c].

 

Please note that members will not be able to attend the AGM in person.

7.30 p.m. on
12 August 2020

Deadline for members to:

 

  • Pre-register at the URL provided above to attend the live audio-visual webcast/live audio-only stream of the AGM proceedings; and
     

  • Submit questions in advance of the AGM.

By 7.30 p.m. on
14 August 2020

Following verification, authenticated members will receive an email confirming successful registration, which will contain the login credentials as well as instructions on how to access the live audio-visual webcast and live audio-only stream of the AGM proceedings (the “Confirmation Email”).

 

Members who do not receive such email by 7.30 p.m. on 14 August 2020 but have registered by the 12 August 2020 deadline should contact the Church via phone call or Whatsapp message to 62982204, or via email to agm2020@elimchurch.org.sg by 7.30 p.m. on 16 August 2020.

 

Individuals who have pre-registered but whose status as members cannot be verified will receive an email by this date to inform them of this.

7.30 p.m. on
16 August 2020

Deadline for members to:

 

  • Submit proxy forms

7.30 p.m. on
19 August 2020

60th Annual General Meeting

 

  • To access the live audio-visual webcast of the AGM proceedings: Click on the link in the Confirmation Email and enter the password provided within the Confirmation Email.

 

  • To access the live audio-only stream of the AGM proceedings (phone in and listen only): Call the telephone number in the Confirmation Email. When prompted, enter the Meeting ID and password provided within the Confirmation Email. Please note that standard local call charges would apply.

 

Access to the online meeting room will be available from 7.00 p.m. onwards.

8.

Important reminder. Due to the constantly evolving COVID-19 situation in Singapore, we may be required to change our arrangements for the AGM at short notice. Members should check the Church website at this page [http://www.elimchurch.org.sg/agm-2020] for the latest updates on the status of the AGM.

The Church would like to thank all members for your patience and co-operation as we convene our 60th AGM by electronic means amidst the current COVID-19 pandemic.

By Order of the Board of Trustees

Natascha May Thevasagayam
Board Secretary
20 July 2020